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Special Collections & Archives: Genealogy Research

Welcome to our LibGuide! Use the pages here to learn more about our department and research collections.

Genealogy Research Assistance

IMPORTANT: UTRGV Special Collections & University Archives houses materials that may be helpful for historical genealogical research.

Our access to resources is limited to free online databases and secondary source materials that have been compiled by regional genealogical researchers.

Texas Vital Records

Vital records should be requested online through the Texas Department of State Health Services. This includes

  • Birth certificates or verification since 1903
  • Death certificates or verification
  • Marriages since 1966

Protected vital records include:

  • Birth certificates from the last 75 years.
  • Death certificates from the last 25 years.

Consider reaching out to genealogy professionals for historical records.

Genealogical societies and organizations are the best resources for discovering your family ancestry.

Gather Personal Information

Document everything you learn.

  • Names 
    • First, middle, and last names
    • Maiden names, surnames, parent's names, sibling names, etc.
    • Tip: Consider alternate spellings. For example, it is common for “s” to be used instead of “z.” 
  • Dates & Locations
    • Birth (Fecha de Nacimiento) 
    • Death (Defuncion) 
    • Baptism (Bautismo) 
    • Marriage (Casamiento) 
    • Tip: Approximate dates may yield better search results than using exact dates.
  • Sources (person, book, or archival collection, etc.  Be specific, include author, title, page number, or collection and folder titles)
  • Gather as much information as you can from your family members. 
  • Check for family papers, birth and marriage certificates, personal letters, diaries and journals, photographs, and other sources around the home, which may help in constructing a preliminary family history.
  • If you are lucky enough to find photographs, then write as much information as you can with a soft (#2) pencil on the back of the photograph, including names, dates, locations, and events.
  • Review the information you have and look for gaps—also consider what information is uncertain or inexact.

Indigenous Genealogy

Our institution in the lower Rio Grande Valley of Texas sits on the ancestral land of the Karankawa, Tāp Pīlam Coahuiltecan, Ndé Kónitsąąíí Gokíyaa (Lipan Apache), Esto'k Gna (Carrizo/Comecrudo Nation of Texas), and Rayados/Borrados. We acknowledge and pay respect to their Elders and their past, present, and future peoples, cultures, languages, and communities.

 

UTRGV Special Collections & Archives does not house original records relating to tribal heritage or indigenous genealogy.

Searching for indigenous heritage in Texas requires special consideration for colonial Spanish and Mexican records, including municipal and parish records. We recommend the research compiled by John Schmal for Indigenous Mexico to get started.

The U.S. Department of Interior also provides insight for genealogical research, which recommends researchers "begin research in current, rather than historic records. If an individual is not currently a member of a federally recognized tribe, band or group research should begin in non-Indian records or other public records such as those records maintained by state and local governments, churches, and schools. Individuals should find all the information they can about their parents, grandparents, and more distant ancestors and write such information down..."

Official tribal websites:

Church Records (Ecclesiastical and Sacramental)

UTRGV Special Collections & Archives does not have access to original church records for Cameron, Hidalgo, Willacy, or Starr counties. Generally, we rely on access to online databases, published sources, and transcribed indexes (indices) of records for genealogical research.

For patrons seeking original records please consider the following for Texas, Church Records, 1852-1994:

County Records

Records vary by county in Texas; they generally contain information such as court documents, marriage records, deed records, and probate minutes. We strongly recommend beginning your county records search online:

State Records

U.S. Government Resources & Information

US Census

Census records are an excellent place to begin expanding information on your family. There you will find members of households, ages, and occupations, as well as countries or states of origin.  Begin with the latest census records released, and work backward to 1790 (the State of Texas was founded in 1848). Note: the 1890 census was destroyed by fire. Census records are widely available online via genealogy databases. UTRGV faculty, staff, and students can use HeritageQuest Online.

Social Security Death Index (SSDI)

After a person's death, their Social Security Number and information are made available as public information. The Social Security Death Index is a database of deaths reported to the Social Security Administration (SSA) beginning about 1962 that have been purchased and made available by various organizations.  For more information about the SSDI, and links to search pages, go to The Social Security Death Index: A Genealogy Records Guide, or use a genealogy database like HeritageQuest.

Immigrant Records at the National Archives

Find information on a variety of topics related to immigrants from the late 1700s through the early 2000s, including immigration and naturalization, passport records, visas, A-files, and more. Click here to link to more information: https://www.archives.gov/research/immigration

Library of Congress Local History and Genealogy Research Guides

The Library of Congress Local History and Genealogy research guides are organized by category according to their respective topics. Explore the information and resources in each guide, which encompass Library collections on-site and online, as well as quality materials available through important repositories across the country and around the world. https://guides.loc.gov/local-history-genealogy-research-guides/introduction

Explore "how to" guides

Browse Digital Collections

These archival resources have been digitized, and the scanned pages are available online. However, the records have not been indexed and require patrons to browse pages:

County Records on Microfilm

If you prefer old-school, in-person research, then use the library's online catalog to see what is available on microfilm:

Additional Genealogical Resources

Get 1:1 Research Assistance!

Appointments are recommended for most new researchers. Our team is available in Brownsville and Edinburg to assist you with identifying resources.