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Scholarly Communications Department

Before Starting

Open Journal Systems

Due to the unique position of UTRGV, some departments may be inclined to create a specialist journal that deals with regional or unique issues. The University Library can support this goal by hosting the journal and its workflow in Open Journals System (OJS). However, there are many aspects to keep in mind before starting an OA journal, and several standards Open Access Journals hosted by the University Library should meet. 

Below are resources on using OJS through Texas Digital Libraries. 

Policies

The University Library will only host journals that adhere to the code of conduct of the Open Access Scholarly Publishers Association (OASPA). Indexing in the Directory of Open Access Journals is a recommended path to ensure journal quality and integrity. 

Perma.cc and Link Rot

The University Library has been added to the Web preservation service Perma.cc as a registrar. This means the Library can mint accounts with unlimited links for faculty and staff to preserve Web pages and prevent link rot, similar to the Internet Archive (Archive.org). Currently, personal accounts are limited to ten links per month.

An organizational account will remove this limit. This is an invaluable tool for citations in scholarly journals (see screenshot below), as well as instructional content to prevent broken links in the middle of the semester. 

To request an account email Justin White, our Scholarly Communications Librarian, at justin.white@utrgv.edu

To learn more about Perma.cc and link rot, check out this article in the Harvard Law Review on the work Perma.cc is doing. Also see the Perma.cc guide for faculty

Hosted Journals at UTRGV

Costs and Financial Planning

From PKP (CC BY-NC-ND). Note: Costs are in CAD, not USD, and are estimations.

 

Role

Responsibilities

Skill Set

Time/Cost

 

 

Managing Editor

(& backup)

 

Administration of all

articles through the review

process to publishing,

ensuring timely processing

of the articles. Maintains

financial records relevant to

the journal.

 

Process

administration,

communication,

understanding of the

publishing process,

competent with

software applications.

 

Estimated to be 1 day

per week for a journal

that is published 2 to

4 times per year.

 

 

Editor

(& backup)

 

Ensure academic quality of

the journal. Leads the

editorial board. Solicits

articles. Solicits reviewers.

Establishes contracts for the

professional functions of

copy editing, proofing and

layout.

 

Strong academic

qualifications,

administrative &

financial

management, wide

base of academic &

professional contacts,

competent with

software applications.

 

Recommended that

release time

equivalent to one

course be provided to

the faculty member

for this role.

 

 

Editorial Board

 

Academic direction of the

journal in consultation with

the Editor. Commitment to

review 3-5 articles per year.

 

The board should

have strong and

diverse academic &

professional

experience. Should be

expanded to be multi-

institution when

possible.

 

These individuals

typically perform the

function as part of

their overall

professional duties

and the time demands

are not onerous.

 

Copy Editor

 

Responsible for grammar and appropriate academic standards for the structure and format of the article.

 

Recommended that this be a professional copy editor, familiar with academic

formatting standards.

 

Typically these are graduate students in publishing, currently paid $30/hour or $300

- $400 per article.

 

 

Proofer

 

Responsible for ensuring that there are no typographical errors in the

article.

 

Again this is a profession in itself.

 

Proofers are typically paid about $500 per issue of a journal.

 

 

Layout Specialist

 

Responsible for setting up the article in both HTML and PDF formats, laying out the pages in a professional manner.

 

This is a professional specialty. For academic journals the recommended page layout program is

Framemaker.

 

Costs for layout work typically run about

$800 per issue.

 

 

Item

Unit Cost

Units per Year

Annual Cost

 

Editor release time

 

    One course release per term

 

2

 

2 courses of workload

 

Administrative assistant time

 

         One day per week

 

 

20% of annual cost

for an administrative assistant

 

Copy Editing

 

            $400 per article

 

20

 

$8,000

 

   Layout

 

              $100 per article

 

                  20

 

                 $2,000

 

   Proofing

 

              $40 per article

 

                  20

 

                 $800

 

   Hosting service

 

              $750 per year

 

                  1

 

                  $750

 

Hard costs associated with the operation of an online journal are in the vicinity of $11,000 to $14,000 per year. (pg. 12)