The University Library does not own the copyright in much of the material in its collection and is therefore unable to grant copyright permission to publish those items. It is the researcher's responsibility to determine copyright and other possible restrictions on reuse (e.g. publicity, privacy, moral rights) and to obtain proper permission when publishing or distributing materials found in these collections.
Researchers must make their own assessments of rights in light of their intended use. Please see our Digital Collections Rights and Usage Statement for more information.
Research consultations are available by appointment only in Brownsville and Edinburg for researchers and visiting scholars, who are interested in our collections. Please read our guidelines below before requesting a research assistance.
Check published sources to gain as much information about your topic as possible, including names, dates, and places.
Search our online finding aids (for archival materials) and online catalog (for books, newspapers, maps) to find out what resources we have. If you don't find what you are looking for, we have additional collections which have not yet been described online.
To maximize your time at Special Collections & University Archives background research will be conducted by library staff ahead of your visit. Therefore, the more information you can provide in advance, the better, i.e., full names, dates, places, and specific documents. If you can provide us with box information from the finding aid, that is even better. This will allow you to use your time wisely when you are here, and may prevent you from making unnecessary trips.
Feel free to call 956.882.7968 (Brownsville) or 956.665.2726 (Edinburg), or email us at firstname.lastname@example.org for further assistance.
When you arrive at the Archives, you will be asked to submit a Registration form and present a photo ID before you are allowed to view materials. You will only be allowed paper, pencils, cell phones, cameras, laptop and audio recorders in the Reading Room to ensure the security of materials. Therefore, non-approved personal belongings will need to be stored during your visit.
Researchers are required to register on their first visit. You must agree to abide by these guidelines and policies before you are given any materials. You will be asked to show photo identification, and fill out a registration form.
For the safe-keeping of our documents, patrons are only permitted to bring paper, pencils (no pens), laptops, cameras, and audio recorders into the reading room. We will provide paper and pencils if requested. You will be provided with lockers to put your backpacks, purses, binders, books, jackets, or any other personal items. Cell phone use (other than camera use) is not permitted. Archival materials may not be removed from the Reading Room. All personal items used in the Reading Room are subject to being searched as you leave.
Archival materials are shelved in closed stacks. A staff member will bring the materials to you. All materials housed in Archives are to remain within the Reading Room. At no time are materials allowed outside of the Reading Room.
Our materials are unique, often old, and sometimes brittle or easily damaged. Therefore, every researcher is responsible for assisting in the preservation of our documents by adhering to our policies for careful handling and care of research materials. Patrons who carelessly handle materials may be denied further access.
The order and arrangement of the materials are important to a researcher. Follow these rules to maintain that order:
Researchers are asked to respect the fragile and often ephemeral nature of the research material by handling it with care to prevent harm and ensure preservation
Please use the following format for citation of archival materials used in research and publication:
If you would like to use one or more of Special Collections & University Archives' resources for publication, whether in print or online, you must fill out a licensing and reproduction form. Please complete the Agreement for Use of Reproductions of Materials and email it as an attachment to email@example.com. Feel free to contact us for additional assistance or to address your questions and concerns.